Minutes from June 12, 2013 Meeting (revised)

First United Methodist Church – Tahoka, Texas

5:15 pm Quorum Present: Dee Dee Pridmore, Vernon Baker, Julia Allen, Roger Lock, Sarah Garcia

Meeting was called to order and Vernon led the invocation. The minutes were unanimously approved as presented.

Financial report showed a balance of $75,357.42.

New member, Sarah Garcia was welcomed to the Board, Stace Holland was unable to attend due to a work conflict.

The 380/87 sign was presented by Vernon. Lyntegar’s contractor gave a bid from Garrison Brother’s Signs on 3 different sized/priced signs. We unanimously approved the 56×96 sign at a cost of $19,991.95. It was discussed that we would get Cal Huffaker’s office to draw up a simple contract stating who is responsible for what is put on the sign, etc.

The Mini Park was discussed. It has been determined through a recent survey that the seating area to the south of the Mason’s Lodge and ½ of the gazebo actually fall on Mason property so before any further work is done at the Mini-Park we will need to have something in writing about their intentions for those areas. It was also noted that the City has hired someone to take care of the lawns on City owned property which does include the Mini Park, Mural Park, the North Entrance and the Cemetery.

Roger has been working with a plumber to unstop the drains at the pool and fix and install drinking fountains. Some of the drain lines will need to be worked on in the off-season as the lines have collapsed. It was discussed that the bathrooms at the pool were in bad shape but he thought putting a roof and some new paint on them would help tremendously. Roger will get with Tony Alvarez and see if he can put a tin roof over it and we will plan a time to have a work day at the pool to paint.

The Mural Park benches will be taken up and repaired/ painted soon. DeeDee also presented some word art for consideration as the

ACT board logo for letterhead etc. We voted on and approved of the logo. It was discussed that since both the President and Vice President were leaving the board, we would need to address replacing their positions. Roger Locke volunteered to take the Vice President position and Julia Allen volunteered for the President position. After discussion about the duties of both positions, it was unanimously agreed that our Officers would be: Julia Allen – President, Roger Locke – Vice-president and Dee Dee Pridmore will remain as Secretary/Treasurer. It was also discussed that some of the board will need to attend some of the upcoming ‘Open Meetings’ seminars. Vernon will forward the information to the Board so we can make plans to attend.

The next meeting was set for July 2nd at 5:15 at the First United Methodist Church

The meeting was adjourned at 6:30 pm.